BallotNav PM Meeting Agendas and Notes

[kcoronel]

Overview

Meeting Agendas for BallotNav PM meetings

Action Items

To create a new agenda

• Copy the template below into a new comment
• Edit the text you pasted with new items for your agenda
• Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework (if any)should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it typically takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda  and notes

### Prework
- [ ] issue for audit [to be added once there is an issue]

### Roll Call

#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/admin/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/admin/issues/assigned/kcoronel)
 - [ ] continue adding labels to the issue that are still missing them (see audit links above)

#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2022-01-08

[staceyrebekahscott]

Notes from PM Meeting 06/21/22:

• Using the Wiki page more effectively to organize- To serve as a general framework of what we have done so far.

  • Creating a Wiki to document the project progress- what BallotNav 2.0 accomplished, why we are doing Market Fit Research now (this could be a replacement for the on boarding slide deck)
  • Wiki can serve as a central place to find everything and document it- the process of how we come to decisions, what our research process is (possible replacement for Research Methodologies slide deck).
  • Wiki as a table of contents for the Google Drive- one central place to find key documents.

• Need to recruit more UX people.

  • Start with finding someone who can help with documentation and can advise on planning: Recruiting UX Researchers #496

To Do:

• Look at examples or templates of Wiki Pages for best practices, ideas
• start draft of what we want in ours (Ex: headings for Approach, MVP Testing)

[staceyrebekahscott]

Notes from Async meeting on 06/27/22:

Layne:

• I'm still planning to attend organizing meetings this week and next.
• I attended a couple at the end of last week which didn't lead to anything very productive, which is fine. I was signed up for a 3 hour webinar on Sunday (Muslims Vote) but it was cancelled without explanation. The useful ones I attended last week are summarised on the issue, Collecting Customer Data (Customer Outreach, Calendly and Customer feedback)  #492
• This week I have a listening session for Native Voices and a We Are All Organizers meeting put on by the Democratic party, same folks as last week, and a letter writing event on Saturday.
• Next week I have a PA voter registration event. For this week and next I'll be looking for other events I can attend.
• The following week I have a voting rights event and 9 hours of Indivisible group leader events.
• I will start a mind map for the customer needs we're discovering and bring it to the group meeting happening tomorrow.
• Reflection: I think these events are fine, and as we gather more data I am building a list of people I'm meeting who I can possibly tap to look at any ideas or prototypes we come up with in the future.
• At this point I would like to see what customer interviews will yield, I think we would accelerate our learning with both types of information coming in.

Stacey:

• I assigned Zuri to Collecting Customer Data via Email Outreach to Voting Organizations #494 and once she sets up her access to 1Password and the BallotNav email, she can start sending out more emails to orgs to schedule interviews.
• I added notes to Collecting Customer Data via Email Outreach to Voting Organizations #494 from communication I had with Mya Stark. She has long COVID and has a hard time speaking on the phone, so I created a doc for her to respond to. She said she does not have experience with voting orgs, but that she came up with the idea for BallotNav from the point of view of a voter who could not find information. So her feedback will be more useful once we have a prototype or MVP to test.
• Posted for the UX Researcher/ Designer in UI-UX, General and New Joiner Orientation, Recruiting UX Researchers #496

Karen:

• Posted UX Researcher/ Designer on UI-UX CoP

[ExperimentsInHonesty]

Copied this from project board during GitHub Project Board migration of 2024-08.

Timeline discussed with Bonnie at our4/9 meeting.

1. Improve validation interface between now and midterm elections
2. Ask for funding and partnership with non-partisan organizations or organizations within the voting, democracy, data science, social equity domain. Advocate for funding for security/penetration testing.
3. Product is ready by April 2022, giving us time to promote