Out-of-office: Apply user info to auto responder settings (if enabled)

[st3iny]

Is your feature request related to a problem? Please describe.

There will be a global absence form in the personal settings. Those settings should be integrated with our autoresponder.

Tracked in nextcloud/server#40397

Probably requires nextcloud/server#40650 to fetch the actual data

Describe the solution you'd like

Global out-of-office data should be applied to the autoresponder form.

Describe alternatives you've considered

None

Additional context

No response

[ChristophWurst]

Idea for the Mail settings: make the switch ternary:

1. Auto responder off
2. Auto responder enabled
3. Auto responder follows system setting

Default should be on off, I think.

For provisioning we have an option to enable Sieve. There could be a checkbox to enable system autoresponders by default.

[ChristophWurst]

@jancborchardt @nimishavijay the current implementation sets the short message as subject. The long message becomes the body of the autoreply. E.g. the subject Out sick, body I am currently ….
I'm wondering if we should have a more generic subject instead, like Out of office (translated), instead of the short message. AFAIR the short ooo message was mainly for the status automation.

Our original specs nextcloud/server#40397

Set my Mail app account(s) auto responder to the date range and the absence message at the start of the absence, reset when it ends

… are not very clear about this.

Ref nextcloud/documentation#11408 (comment)

[jancborchardt]

@ChristophWurst is the main intention of this to have it translated? Because e.g. for mail autoreply, this is not something which can be translated for the sender anyway, right?
But I don’t have strong feelings about the subject being the short message, it would be fine to have a generic subject. It would still be useful for other places where it appears, right?

[ChristophWurst]

Fair enough. L10n is indeed tricky here. Sometimes the user's own language is fine. Other times you want to internationalize.

But I don’t have strong feelings about the subject being the short message, it would be fine to have a generic subject. It would still be useful for other places where it appears, right?

In my personal use case, I do want other Nextcloud users to see why I'm out, like when I'm sick. Other Nextcloud users are colleagues and people I work with. The autoresponder is on for anyone who knows my email. I don't want my short message (status) sent to them.

We could also just prepend Re: to the original message's subject and avoid the l10n dilemma.

[jancborchardt]

Ah right, got it. Yes, the status is indeed a bit more private. Then let's go with the generic "Out of office" subject as you suggest.