In an effort to provide a better hackathon experience, OHI/O (The Ohio State University's hackathon program) and the Electronics Club tried something new for MakeOHI/O 2018. Thanks to the brilliant and generous students of TechX at MIT, we adapted their open-source hackathon registration web application by forking the project to add our own features, improvements, and customizations. More details about Quill, from its original readme, are below. Our webserver for registration is located at https://make.osu.edu/register/, hosted on a Digital Ocean Droplet (VPS) running Debian Linux. Anyone is welcome to make a pull request. Happy hacking!
Registration, for hackers!
Quill is a registration system designed especially for hackathons. For hackers, it’s a clean and streamlined interface to submit registration and confirmation information. For hackathon organizers, it’s an easy way to manage applications, view registration stats, and more!
After users login, the Dashboard displays the user’s application status and status-specific prompts to resend a verification email, view/edit their application or confirmation forms.
Statuses:
- Unverified: users have not verified the email address they registered with
- Incomplete, registration open: the user has not submitted their application, but the registration deadline has not passed
- Incomplete, registration closed: the user has not submitted, but the registration deadline has passed
- Submitted, registration open
- Submitted, registration closed
- Admitted / unconfirmed: the user has been admitted to the event, but has not confirmed their attendance and submitted their confirmation form
- Admitted / confirmation deadline passed: the user has been admitted, but did not confirm their attendance before the deadline
- Waitlisted: the user was not admitted to the event
- Confirmed: the user has been admitted and has confirmed their attendance
- User declined admission: the user has been admitted, but will not be attending the event
The Application tab takes users to their registration or confirmation form.
Hackathons commonly allow participants to register and be admitted as a team. The Team tab allows users to create or join a team with other users.
Admins can view stats, look through applications, or edit settings from the Admin panel.
The Stats tab summarizes useful registration statistics on the number of users in each stage of the process, demographic information, and miscellaneous event preferences like shirt sizes, dietary restrictions, or reimbursement requests.
The Users tab displays a table of users where admins can:
- Search for a user by name
- Quick-view user applications in a pop-up modal
- See a user’s application status (verified, submitted, admitted, and confirmed) at-a-glance
- See responses to other miscellaneous fields on the application
- Open and edit an individual application
- Admit users manually
- Mark users as checked-in at the event day-of
On the Settings tab, admins can easily control their event application timeline by setting registration / confirmation deadlines. They can also write custom waitlist, acceptance, and confirmation copy that users will see on their dashboard throughout the application process. The custom copy is interpreted as Markdown, so HTML and images can be added.
| Requirement | Version |
|---|---|
| Node.js | 10.13+ |
| MongoDB | 4.0+ |
Run the following commands to check the current installed versions:
node -v
mongo --versionHow to upgrade to latest releases:
- Node.js: https://nodejs.org/en/download/
- MongoDB: https://docs.mongodb.com/manual/administration/install-community/
Getting a local instance of Quill up and running takes less than 5 minutes! Start by setting up the database. Ideally, you should run MongoDB as a daemon with a secure configuration (with most linux distributions, you should be able to install it with your package manager, and it'll be set up as a daemon). Although not recommended for production, when running locally for development, you could do it like this
mkdir db
mongod --dbpath db --bind_ip 127.0.0.1Install the necessary dependencies:
npm installWe use dotenv to keep track of environment variables, so be sure to stop tracking the .env file in Git:
git update-index --assume-unchanged .envEdit the configuration file in .env for your setup, and then run the application:
gulp serverIf you're using Quill for your event, please add yourself to this list. It takes less than a minute, but knowing that our software is helping real events keeps us going ♥
If you’d like to customize the text that users see on their dashboards, edit them at client/src/constants.js.
Customize the color scheme and hosted assets by editing client/stylesheets/_custom.scss. Don’t forget to use your own email banner, favicon, and logo (color/white) in the assets/images/ folder as well!
If you want to change the application questions, edit:
client/views/application/server/models/User.jsclient/views/admin/user/andclient/views/admin/users/to render the updated form properly in the admin view
If you want stats for your new fields:
- Recalculate them in
server/services/stats.js - Display them on the admin panel by editing
client/views/admin/stats/
To customize the verification and confirmation emails for your event, put your new email templates in server/templates/ and edit server/services/email.js
Contributions to Quill are welcome and appreciated! Please take a look at CONTRIBUTING.md first.
If you have any questions about this software, please contact [email protected].
Copyright (c) 2015-2016 Edwin Zhang (https://github.com/ehzhang). Released under AGPLv3. See LICENSE.txt for details.