Skip to content
New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

311 Data Weekly PM Meeting Agenda #1546

Open
3 tasks
MBasil03 opened this issue Aug 10, 2023 · 112 comments
Open
3 tasks

311 Data Weekly PM Meeting Agenda #1546

MBasil03 opened this issue Aug 10, 2023 · 112 comments

Comments

@MBasil03
Copy link
Member

MBasil03 commented Aug 10, 2023

Overview

This issue tracks meeting agendas for the weekly 311 Data PM meeting (every Thursday at 7pm PST)

Agenda Quick-links

  • TODO add all dates (see example)

2023

Instructions

Accountability Checks

For each member, add them as assignee in search criteria and paste as a link over their name:

Use this as a base URL

https://github.com/hackforla/311-data/issues?q=is%3Aopen+is%3Aissue+-label%3A%22Feature%3A+agenda%22+-label%3AEpic+-label%3A%22Feature%3A+GitHub+Board%2FOnboarding%22

e.g.


Template

## YYYY-MM-DD - 311 Data PM Weekly Meeting
_[Back to Top](#)_

### AGENDA
_Timezones listed as Pacific Time._

- [ ] 7:00PM _5 min_ - Check-in
- [ ] 7:05PM _10 min_- Weekly Audit
- [ ] 7:15PM _45 min_- Topic Requests + Questions for Bonnie
- [ ] 8:00 fin

### Accountability Checks

### Topic requests/questions:
- [ ] Weekly Audit: https://github.com/hackforla/311-data/issues/1134
- [ ] Review PM Team [project board](https://github.com/orgs/hackforla/projects/63/views/1?filterQuery=label%3A%22Role%3A+Product+Management%22)

### Notes:

### Action Items:

### Resources/Instructions

---
### Attendees:
- [ ] Ryan
- [ ] Cotton
- [ ] Bethlehem 
- [ ] London
@ryanfchase
Copy link
Member

ryanfchase commented Aug 17, 2023

2023-08-10 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

  • finish cleaning up Design + PM issues and close out Lead Issue Review (Tech Stack Old vs New) #1529
  • Graem has notes for Github issues + new issue assignment moving forward
  • come up with rules for new issues
    • close all Tech Stack: Missing + Tech Stack: Old
    • remove label Tech Stack: New
    • enforce roles and sizes for new issues
    • come up with New Issue Approval column rules (e.g. sign off from 1 PM)

Attendees:

  • Ryan
  • Sanju
  • Muhammad
  • Graem
  • Anna

@ryanfchase
Copy link
Member

ryanfchase commented Aug 25, 2023

2023-08-24 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Updates from the week
  • 7:15PM 30 min- Project Board Review
  • 7:45PM 15 min- Discussion
  • 8:00 fin

Topic requests/questions:

Still need to clean up labels on new issues. It looks like engineering tickets are continuing to use Tech Stack: New, I suggest simplifying our system so we can disregard those holdover labels.

Proposed Steps

  • close all Tech Stack: Missing + Tech Stack: Old
  • remove label Tech Stack: New

Other suggested rules

  • enforce roles and sizes for new issues
  • come up with New Issue Approval column rules (e.g. sign off from 1 person on PM team)

Attendees:

  • Ryan
  • Sanju
  • Muhammad
  • Graem
  • Anna
  • Cotton
  • Holly
  • Edwin

@ryanfchase
Copy link
Member

ryanfchase commented Sep 1, 2023

2023-08-31 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 15 min- Project Board Review + Create issues for outstanding PM team tasks
  • 7:20PM 15 min - @sanjumv reviews his latest updates to our groundwork doc
  • 7:35PM 25 min- Discussion*
  • 8:00 fin

*All discussion is tentative bc Bonnie WILL have things to say

Topic requests/questions:

  • Ask About HunggingFace team

Attendees:

  • Ryan
  • Sanju
  • Muhammad
  • Graem
  • Anna
  • Cotton
  • Holly
  • Edwin

@ExperimentsInHonesty
Copy link
Member

ExperimentsInHonesty commented Sep 5, 2023

Add to our agenda

@ryanfchase
Copy link
Member

ryanfchase commented Sep 8, 2023

2023-09-07 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 25 min- @sanjumv Product Vision discussion
  • 7:30PM 20 min- general discussion + discuss if Thurs meetings are required
  • 8:00 fin

Topic requests/questions:

Notes:

Goals:

  • Record Sanju's notes on Product Vision(?) OR come up with feedback form

Action Items:

Resources/Instructions


Attendees:

  • Ryan C.

@bberhane
Copy link
Member

bberhane commented Sep 14, 2023

2023-09-13 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 20 min- Address topic requests
  • 7:25PM 20 min- Project management updates from Bonnie?
  • 7:45PM 15 min- Product vision discussion?
  • 8:00 fin

Topic requests/questions:

From PM breakout room

  • Milestones
  • Which teams should we reference when considering how to proceed with V3?
  • Are there any other teams that have pivoted?

RC

  • Vote on new time for weekly PM meeting
  • What Google Drive permission level should be giving new members (non PMs)
  • Fix contents for this issue's original post
  • Check Engineering Onboard & Offboard issue Onboard & Offboard: Engineering #1578
  • Where do we put never-closing issues on the Project Board

Notes:

Action Items:

Resources/Instructions:

Groundwork on project - https://docs.google.com/document/d/1aQqAn_OOBZhpyHZcAklTqgdH8SDWAMmDep12v64k324/edit


Attendees:

  • Ryan
  • Sanju
  • Anna
  • Cotton
  • Bethlehem
  • Muhammad?
  • Graem?

@ryanfchase
Copy link
Member

Add as TODO for next meeting:

@annaseulgi
Copy link
Member

Please add to agenda for 9/21 meeting:

  • Design would like to go over the team count/clarify from previous meeting

@luca-navarrete
Copy link

Add to the next agenda:

- [ ] Review with Bonnie 
  - [ ] Slack channels (active/dormant/archived)
  - [ ] Slack channel pins and bookmarks

@bberhane
Copy link
Member

bberhane commented Sep 21, 2023

2023-09-21 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 30 min- Topic Requests
  • 7:35PM 15 min- Design request: team count clarification
  • 7:50PM 10 min- Update on milestone spike/discussion
  • 8:00 fin

Topic requests/questions:

Notes:

Goals:

Action Items:

Resources/Instructions:


Attendees:

  • Ryan
  • Sanju
  • Anna
  • Cotton (will be out)
  • Bethlehem
  • Graem
  • Bonnie
  • Luca

@ryanfchase
Copy link
Member

ryanfchase commented Aug 30, 2024

Meeting notes from 2024-08-29

  • need to modify Contact Us page to first create an entry on a ETL spreadsheet that contains all the PII. Then we review each of those lines to determine if a ticket needs to be created
    • add checkbox to ask if this is related privacy policy
  • on-hover (over un-selected NC), display pop-up modal with NC name
  • Home icon should just be a pin, would also be useful to show if there are 311 service requests that have that same address
  • handle when multiple SRs appear at the same address (currently, they stack and you lose access to the "lower" SRs)
  • we're not sure what to do about "similar color" SR problem
  • having too many dots / too much information is inevitable with more data. This could be managed by moving the user to a different view that allows them to parse at a more granular level (RC suggests table view, but something that's more human readable than a map). Sumit notes: this may on the heavy side of work required
  • long load times for heavy datasets: consider limiting to 1 month load at a time
    • RC says: would be good to create a release just for this -- worried about affecting Launch timeline (people are "putting up" with this, and RC really wants to get to launch)

@bberhane
Copy link
Member

bberhane commented Sep 6, 2024

2024-09-05 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 10 min-Accountability check
  • 7:25PM 35 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@ryanfchase
Copy link
Member

Adding some notes taken from PM CoP on 9/6/24:

VRMS

Q: If we add/modify zoom meetings via VRMS,
Do we still need to modify the Zoom Setup sheet
(on the shared drive?)

A: the VRMS meeting tracking is just meant for meeting info to appear on the hackforla.org website. Therefore, the process for changing zoom meetings (adding/deleting/modifying meetings) will be as follows:

  • modifying the Zoom Setup sheet in the shared drive
  • modifying the team's meeting on VRMS.
  • modifying the zoom meetings via the relevant Zoom account

Incubator Adoption Status

  • we think the Incubator is really meant to platform all projects with a backend component (which requires hosting on AWS, Azure, etc)
  • 311 Data is listed on this adoption spreadsheet, but we are flagged as Frontend-Only, meaning we aren't needed on the spreadsheet

@bberhane
Copy link
Member

2024-09-12 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

  • PMs to begin post-launch product roadmap (let's review views on board)

Resources/Instructions

Pre-launch checklist
Action Steps V2


Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@bberhane
Copy link
Member

bberhane commented Sep 12, 2024

2024-09-12 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

  • PMs to complete Action Items spreadsheet
  • Create post-launch product roadmap (let's play with board views per Product CoP meeting)

Resources/Instructions

Pre-launch checklist
Action Steps V2

Attendees:

  • Ryan
  • Cotton
  • Bethlehem

@ryanfchase
Copy link
Member

ryanfchase commented Sep 20, 2024

2024-09-19 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • Robleh

@ryanfchase

This comment was marked as resolved.

@ryanfchase
Copy link
Member

ryanfchase commented Sep 27, 2024

2024-09-26 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Still in progress:

Questions for Bonnie

  • Q. the Contact Us form and responses are located in the [email protected] personal drive... do we:
  • a. do we move Contact Us form to shared drive & the responses go in the shared-drive PII folder?
  • b. do we keep the form and responses in the 311-data personal drive, and perhaps create a PII folder there for the responses?

When User fills out contact form:

  1. (automation) User receives a response thanking them for their feedback
  2. (automation) form response is populated on a Responses folder ❗ in PII Folder ❗
  3. (automation) PM Review ticket gets created so that it is tracked on our board

When a PM reviews the submission in the Responses (PII) file

  1. (PM) If the response is suitable, PM checks off <PROMOTE_TO_SUPPORT_BOARD> cell
  2. (automation) a support ticket is created on the 311 Support Board

Note: this will tie in to support ticket format tx: #1769

  • updates to usertesting.com terms of service email?
  • ticket: Unmoderated Usability Study RPV1.2 #1729
    Bonnie needed more time. Possibly looked at on Friday (9/27), but best to follow up next week. Rong says there is little rush since we do not have an Unmoderated test coming up.

PM Tickets to complete drafting:

Notes:

Action Items:

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • London

@ExperimentsInHonesty

This comment was marked as resolved.

@ryanfchase
Copy link
Member

ryanfchase commented Oct 1, 2024

2024-10-03 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

From UIUX

For Bonnie

Notes:

Action Items:

  • Complete onboarding London

    • email forwarding
  • PMs to meet 12pm to 3pm PT on Sat Oct 5

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • London

@ryanfchase
Copy link
Member

ryanfchase commented Oct 4, 2024

Action Items for next agenda

As per CoP Notes...

Share most up to date version of August Action Steps Spreadsheet:

@ryanfchase
Copy link
Member

ryanfchase commented Oct 10, 2024

Next agenda for Bonnie:

Regarding Launch (from dev lead)

  • Ask about setting a hard date for launch
  • consider using story points to pick estimation date
  • are there any considerations for project board date fields? We were told to use these sparingly.

Regarding UXR + Wiki (from uxr lead)

  • Who is the the wiki's intended audience, with regard to published UXR studies? HfLA volunteers, prospective team members? Someone external?

@ryanfchase
Copy link
Member

ryanfchase commented Oct 11, 2024

2024-10-20 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Recurring

New Requests

Regarding Launch (from dev lead)

  • Ask about setting a hard date for launch
  • consider using story points to pick estimation date
  • are there any considerations for project board date fields? We were told to use these sparingly.

Regarding UXR + Wiki (from uxr lead)

  • Who is the the wiki's intended audience, with regard to published UXR studies? HfLA volunteers, prospective team members? Someone external?

Notes:

Bullet point the crap out of this paragraph: Methodology: A User-Centered Approach

  • conducted collaborative workshops with NCs, partner with Super by design
  • Empower LA: expertise in NCs
  • Super Design: expertise in running design workshops

What We Built

  • consider making a few ChatGPT edits (ask it to edit and make it more readable)
  • a comparison that generated charts utilizing abc, and exported the images (consider removing the "disaggregation" part)
    • or just list the different charts (see Figma)

Want the doc to be pithy

  • Throw everything + the kitchen sink
  • then refine it and make it more documented

Bonnie's Recap from the beginning (skipping section 1):

Section 2 (early days hfla:

  • built the site
  • but Bonnie also said "nothign gets made unless its accessible"
  • Dashboard was not accessible
  • Devs started getting stuff frm design
    • decided a redesign was needed, rather than just glamming up the old (not working) stuff
  • Thus we started working on the version of the app we have now
  • Lead dev said
    • you should just use plotly, so that Devs dont need to bespoke create the charts
    • make the css once, then all charts will comply
    • Bonnie's problems:
      • nobody really learned the subject matter, couldn't convey it to data science
      • data science needed to go and determine what the interesting charts that can be made out of this (e.g. datascience cop lead knows how to do this). But 1st time volunteers dont have this skillset.
      • Asking end users what kind of charts they need doesnt work bc they're not data savvy

One member at EmpowerLA was running trainings on making "data-advocates" on each NC board

Current Plan

  • get history ready

  • get launched

  • start talking to other LA based data organizations

  • then partner with them on what direction to move forward into

    • need a city-wide combined approach
  • Reach out to Trilliam regarding Vite

The DisneyLand Principle

  • over the loudspeakers, people are always reminded of how awesome and amazing everything is
  • we have to talk about how the move to the no-cost system is REALLY (REALLY) out of the box
    • how some projects just stop if it cant get funding
    • but this is a radical new approach to bring a new idea to market at zero-cost
  • users, after reading this, need to know "ohhh that's why I waited so long"
  • low cost solutions never cut it. People never put in the energy to commit to low cost

Action Items:

As per CoP Notes...

Share most up to date version of August Action Steps Spreadsheet:

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • London

@ryanfchase

This comment was marked as resolved.

@ryanfchase
Copy link
Member

ryanfchase commented Oct 17, 2024

2024-10-17 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

general

ticket help

Notes:

Action Items:

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • London

@ryanfchase

This comment was marked as resolved.

@ryanfchase

This comment was marked as resolved.

@ryanfchase

This comment was marked as resolved.

@ryanfchase
Copy link
Member

ryanfchase commented Oct 25, 2024

2024-10-24 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

UX Research Requests

Dev Question

Notes:

Action Items:

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • London

@ExperimentsInHonesty
Copy link
Member

@ryanfchase
Copy link
Member

ryanfchase commented Nov 8, 2024

2024-11-07 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 10 min- Weekly Audit
  • 7:15PM 45 min- Topic Requests + Questions for Bonnie
  • 8:00 fin

Accountability Checks

Topic requests/questions:

Notes:

Action Items:

  • Need to create an Emergent Request ticket
    • consider making Emergent Request ticket template

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • London

@ryanfchase
Copy link
Member

ryanfchase commented Nov 14, 2024

For next agenda:

  1. Talk to Brian about ResearchOps (reference: https://www.nngroup.com/articles/research-ops-101/)
  2. Share this with Bonnie / John Ritchey: https://docs.google.com/document/d/1vYEwPfVP77ar4kHsdo1T23oWwJ1paFsN_D88dwnRSvc/edit?tab=t.0#heading=h.9jze1sqec9xx
  3. Review Cotton's work on Marketing assets w/ Bonnie: Collect Marketing Assets for 311 Data Project marketing#77 (comment)

@cottonchristopher
Copy link
Member

cottonchristopher commented Nov 14, 2024

2024-11-14 - 311 Data PM Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

  • 7:00PM 5 min - Check-in
  • 7:05PM 40 min- Story of 311 + John Ritchey
  • 7:45PM 45 min- Marketing Epic, review our work
  • 8:00 fin

Accountability Checks

Topic requests/questions:

- [ ] Talk to Brian about ResearchOps (reference: https://www.nngroup.com/articles/research-ops-101/)

Story of 311

Marketing

Notes:

Action Items:

  • Need to create an Emergent Request ticket
    • consider making Emergent Request ticket template

Resources/Instructions


Attendees:

  • Ryan
  • Cotton
  • Bethlehem
  • London

Sign up for free to join this conversation on GitHub. Already have an account? Sign in to comment
Projects
Status: Start Here
Development

No branches or pull requests