EA: PM-Org Meeting Agenda #379

thomasdemoner · 2021-11-12T10:42:01Z

This issue tracks the running agenda for the PM-Org Meetings

# [YEAR-MO-DAY] Agenda and Notes

### Prework
- [ ] Issue for audit Weekly Audit of labels and milestones https://github.com/hackforla/expunge-assist/issues/1543

### Roll Call

### Recurring items: 
 - [ ] Review any issues that are in the new issue approval column on the [project board](https://github.com/orgs/hackforla/projects/77/views/1)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/internship/issues/assigned/ExperimentsInHonesty)
       - [ ] [Emma](https://github.com/hackforla/expunge-assist/issues/assigned/emmathrash) 
       - [ ] [Vanessa](https://github.com/hackforla/expunge-assist/issues/assigned/vanessaavviles)
       - [ ] [Maria](https://github.com/hackforla/expunge-assist/issues/assigned/mariaweissman) 
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

### New Meeting Items
- [ ] Carry over to next week anything we didn't get covered this week
   - [ ] Make next meeting's agenda

### FYI

### Notes from Meeting

### Task Items

### Items for next meeting's agenda

The text was updated successfully, but these errors were encountered:

thomasdemoner · 2021-11-12T10:47:57Z

18 November 2021 Agenda:

Add your items below!

Evaluate [this] agenda issue is formidable.

Extra Notes:

Below?

ExperimentsInHonesty · 2021-12-16T19:27:11Z

ExperimentsInHonesty · 2021-12-16T19:57:51Z

Andan-Eddy · 2021-12-30T20:04:39Z

we should clear "new issue waiting for approval" every week
No assignment of issue until out of "new issue waiting for approval"
Discussion of Milestones (examples: hackforla website, internship)
- [ ] Roadmap on how to create milestones: (internship) Create a Roadmap internship#54
- [ ] Roadmap on how to create milestones: (community-survey) Create project roadmap open-community-survey#43
Quick audit of label
- [ ] add issues to project board
Final review of team meeting time
Discussion of posting for Dev positions- (got 1 15 yr old from India)- still looking for a team lead

Andan-Eddy · 2022-01-06T17:49:32Z

thomasdemoner · 2022-01-13T04:20:54Z

ExperimentsInHonesty · 2022-01-20T19:09:15Z

amejiamesinas · 2023-09-08T00:10:07Z

ExperimentsInHonesty · 2023-09-08T21:11:38Z

Privacy policy template https://docs.google.com/document/d/1QzN3g8nMDQVNqg0bD7QTS6eGzTlbn725lnHShfU7Kbg/template/preview

Added info to the privacy policy issue Update Privacy Policy for EA Website to Provide More Information for Users #231 (comment)

amejiamesinas · 2023-09-11T22:06:12Z

To be added to next agenda: Working on weekly label check: question about size (point value and description)

luca-navarrete · 2023-09-20T16:42:39Z

Add to the next agenda:

- [ ] Review with Bonnie 
  - [ ] Slack channels (active/dormant/archived)
  - [ ] Slack channel pins and bookmarks

amejiamesinas · 2023-09-20T20:08:27Z

amejiamesinas · 2023-10-04T18:06:58Z

amejiamesinas · 2023-10-25T17:50:16Z

amejiamesinas · 2023-11-17T15:40:53Z

amejiamesinas · 2024-01-26T18:06:38Z

ExperimentsInHonesty · 2024-02-27T00:04:22Z

amejiamesinas · 2024-04-19T18:27:36Z

[2024-04-19] Agenda and Notes

Prework

Issue for audit Weekly Audit of labels and milestones Review new Recruiting Pipeline channel product-management#318

Roll Call

Analicia
Sylvia

Recurring items:

Review any issues that are in the new issue approval column
Accountability and Support Check

New Meeting Items

Follow up on Privacy Policy
Follow up on One Pager for partners, for Wiki
Discussion of Target User
Discussion of Process
Carry over to next week anything we didn't get covered this week
- Make next meeting's agenda

FYI

Notes from Meeting

Team updates

Curtis stepped off project
We should update Bonnie's list
Remove old PM from VMRS and add new PM, Maria
Add to on/offboarding template

GitHub

We are better about creating issues
No work is authorized and prioritized unless it in the backlog
Someone may bring great idea to meeting but unless it is prioritized with Community of Practice's priorities, then is not included

Troubleshooting communication between Leads and teams

How to get Leads to check GH for issues
Bonnie notes that it is common problem
Website team has 100s of issues on its board
Ex: Intern team, how to look at things to look at or not, Tag: "Ready for Dev lead," it has column: "Questions/Review," labels like "status holding," "time sensitive" will get to top of queue even if it is lower on milestone list
Slack should be used to link to GH issue, and can be responded to GH
For every team meeting, Lead should be reviewing ready for lead meeting -- PMs will give directive to Leads and put it back to Questions/Review column, and can be linked in Slack
People need to put their names on GitHub handle
If it's in prioritized backlog, PM can add label, and PM can add note
Ready for prioritization (for product) -- signed off in everyone involved to be moved to prioritized backlog

Privacy Policy

Bonnie is still working on it, check next time
Content PM sent Bonnie form -- doesn't need meeting, will respond to Emma

Project One Sheets

Sylvia: combine Purpose with header to move redundancies

User

Who is our user? Is it legal aid?
To discuss next meeting

Task Items

Items for next meeting's agenda

User

Who is our user? Is it legal aid?
To discuss next meeting

Privacy Policy

Bonnie is still working on it, check next time

amejiamesinas · 2024-05-16T03:11:19Z

[2024-5-17] Agenda and Notes

Prework

Issue for audit Weekly Audit of labels and milestones

Roll Call

Bonnie
Analicia
Sylvia
Maria
Emma

Recurring items:

New Meeting Items

Adding PM's to VRMS
Maria: [email protected]
Emma: [email protected]
Question about website team emergent request’ process
Follow up on Privacy Policy
Follow up on One Page
Plan for next meeting: MVP review

FYI

Notes from Meeting

Housekeeping

Introductions
Bonnie: there is an issue template to add PMs to VRMS, but Bonnie will add Maria and Emma directly
VRMS repository contains issue template
Bonnie set up donation system for donations, including dollars for doing program to invite people to your project. Fundraising team is working on that

Emergent request process vs. Dependency

Asking about emergent issues using example of UXR and Design about colors (research, design, testing)
Bonnie: we are having problems because we need to write up issues more effectively
MAIN: Improve the color system #1226. Per Bonnie, the way issue is written is unreadable. Everyone has to read through issues and it takes up cognitive load. Some can do it faster, but help people do it. Is it an epic issue or main? Bonnie read 1st para and made revisions.
Per Bonnie in Zoom chat for Test the new color system #1341:

I recommend rewriting the issue so that the overview is:
Determine Audience and best methods for testing color system that aligns with UXR findings and Voice and Tone

Here is a set of templates for making a research plan

TWE: Research Plan Template

TWE: How to Write a Research Plan

For UXR

https://github.com/hackforla/internship/wiki/Research -- for templates that UXR needs to integrate into its practices. Testing is research
For UXing our Wiki page @amejiamesinas @sylvia-nam
For @saraisabelcf on Test the new color system #1341 -- no need to reinvent wheel, we can modify templates accordingly

Stakeholder review

Instead of next PM-Org meeting, can Bonnie do another run in June? Yes, can do it with us or to record
@amejiamesinas will create an issue, include folder so that Bonnie can add video
New person joining Org from Cornell and now in LA, good at govt partnerships, comes from office of Mayor with focus on data

Privacy Policy

On Bonnie's to do list

AI

For future discussion
To ask lawyers @sylvia-nam throw into Repository of questions for attorneys for interview phase #1364

One Sheet

Bonnie fixed HfLA logo (earlier version too blurry)
Changed email address
Ok with text in footer though no other teams do it
Use international standard for dates Year-Mo-Day
Revise so there isn't so much text
Spacing is 1.15
Turn into PDF, add to https://github.com/hackforla/product-management/tree/master/project-one-sheets, then add ticket to website team to add to HfLA repo with URL

Wiki page Team

Keep former team members
Intern project has former team members
People who've contributed should get credit

Task Items

Items for next meeting's agenda

amejiamesinas · 2024-06-13T23:24:45Z

[2024-06-14] Agenda and Notes

For this meeting, Bonnie will complete a review of our site and letter generator. See Issue #1442

Bonnie Expunge Assist Review (for PM/Org Meeting) #1442

mariaweissman · 2024-07-30T18:03:21Z

[2024-08-09] We are postponing the August meeting, and will meet next in September.

sylvia-nam · 2024-08-20T18:53:23Z

[2024-09-06] Agenda and Notes

Prework

Issue for audit Weekly Audit of labels and milestones Review new Recruiting Pipeline channel product-management#318

Roll Call

Recurring items:

Review any issues that are in the new issue approval column
Accountability and Support Check
- Review assignments for each PM
  - Bonnie
  - Emma
  - Vanessa
  - Maria
finish adding labels to the issue that are still missing them (see audit links above)

New Meeting Items

Carry over to next week anything we didn't get covered this week
- Make next meeting's agenda
How to remove admin from GitHub
Privacy policy
Sydney: follow-up to stakeholder review:
- Post Bonnie Expunge Assist Review To-Do #1461
- https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?gid=0#gid=0
Sylvia: demo

FYI

Notes from Meeting

Reviewed areas to clean up with the agenda template
Transferred weekly label check https://github.com/hackforla/product-management/issues/369 to ExpungeAssist board
Label Audit should happen prior to this meeting always
Template needs to be edited so the link to the new issues waiting for approval goes to the correct link
Bonnie: in order to be on top of deliverables, must get items out of new issues for approval column ideally weekly
“Ready for” people need to be responsible for it
Reviewed internship project board as example of numbered milestones and a prioritized backlog that’s in order https://github.com/orgs/hackforla/projects/64 also TDM https://github.com/orgs/hackforla/projects/68 (Time sensitive, then by milestone, then by must have)
Milestone templates from Product Management: https://github.com/hackforla/product-management/wiki/Milestones
Reviewing Epics in PM meetings will be helpful
Template needs to be updated so it points to EA and not internship page
Bonnie would like to review Team Charter (Create Team Charter #1404) at October Org Meeting
Reviewing Onboarding/ Offboarding Templates. Bonnie wants EA to use the Product Management template; customize it; She suggests change to having a single issue for onboarding and onboarding - 1 per PM, 1 per Dev,
Maria added to becoming a GitHub maintainer
All PMs should get that in onboarding and offboarding (be made a maintainer in both Read and Write on Github)
Bonnie ETA for Privacy Policy - almost done with GitHub board migration - Privacy Policy should be available in a month - Remind Bonnie at one of the CoP meetings
Sydney reviewing and explaining the Bonnie Priority List spreadsheet
Review Product Management guide to designing spreadsheet. Add Issue status
Sylvia presenting Expunge Assist Stakeholder review follow-up (https://docs.google.com/presentation/d/1AbneE1KxnhCGSk6CWNQL2khbNx4CLVskr6A5LvpTv-M/edit#slide=id.g2fb6dd49d77_0_0)
Bonnie: there has been an issue with the Open Roles board
Open Role of Research Product Manager: update meeting times (and the PM/ Leads time is flexible) and add in All Teams meeting
Bonnie’s Product Vision: Getting product together, then finding partners, potentially Bonnie’s brother who is a lawyer and will talk to the Bar association. Potentially partnership with St Joseph Center in Van Nuys, post-Incarceration folks

Task Items

Items for next meeting's agenda

Review charter with Bonnie

vanessaavviles · 2024-10-04T03:16:41Z

ExperimentsInHonesty · 2024-10-04T20:17:11Z

Please provide update
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures or links* (if necessary): "Add any pictures or links that will help illustrate what you are working on."

* remember to add links to the top of the issue if they are going to be needed again.

raeraeicky · 2024-10-30T15:37:56Z

[2024-11-01] Agenda and Notes

Prework

Issue for audit Weekly Audit of labels and milestones Weekly Label Check #1543

Roll Call

Recurring items:

New Meeting Items

Carry over to next week anything we didn't get covered this week
- Make next meeting's agenda
Privacy policy Privacy Policy Template Request #1321
AI Zoom meeting recording for backup notes
Blocker of not knowing who the target user is—okay for research to speak with possible partner orgs?
Product Vision + Roadmap
- Thoughts on creating a roadmap, and if/how other teams are doing this currently

FYI

related issues Identifying target user #1387
related issues Planning/Identifying upcoming priorities #1388

Notes from Meeting

Bonnie: End user is the person whose recording is being expunged. Will likely be used by a legal org, that sits end user down in front of this with the app, instead of responding to their questions
Bonnie and Rachel will build out setting up research ops guide
Background of project: Record clearance. Started with the premise of let's use a tool to help people clear their records. Original goal in mind was for people with marijuana conviction. Now, need to talk with Subject Matter Experts. Not a direct to user project, but a B2B project
Roadmapping example: Website team example. New PM that will be doing that. TDM Team, driving toward finish line. Using Github feature of project board called something like "Roadmap". Using a label for each feature. TDM probably the most similar to EA
TDM: feature: My Projects Page feature.
Can add Planned Start Date and Planned End date to project board, estimated and actual points. must be done manually, so Bonnie doesn't necessarily recommend
TDM has 3 features for MVP
Website team epic (Homepage launch)
EA would be an MVP
plus sign adds field, 1) All View, Duplicate, Turn into table view, then click "Field" unhide, add columns
Talk to Ryan from 311 about how they've approached addressing Bonnie's list
Potential post launch stakeholder deck: TDM # 888 hackforla/tdm-calculator#888
TDM has a staging deck with everything that will be added
Release updates
Meeting with Bonnie
Check # 1511 should be a draft epic
label check new link: https://github.com/orgs/hackforla/projects/77/views/1?filterQuery=-label%3Adependency+status%3AIcebox
Core Milestones to add to EA project - looking at Food Oasis
new feature development = anything not contributing to MVP
Bonnie's adding new milestones to the EA project https://github.com/hackforla/expunge-assist/milestones?direction=asc&sort=title&state=open
Bonnie setting some issues into the milestones

Task Items

Items for next meeting's agenda

thomasdemoner added documentation Improvements or additions to documentation priority: medium ready for review role: product management size: 1pt can be done in 6 hours or less feature: agenda labels Nov 12, 2021

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EA: PM-Org Meeting Agenda #379

EA: PM-Org Meeting Agenda #379

thomasdemoner commented Nov 12, 2021 •

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EA: PM-Org Meeting Agenda #379

EA: PM-Org Meeting Agenda #379

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thomasdemoner commented Nov 12, 2021 • edited by mariaweissman Loading

This issue tracks the running agenda for the PM-Org Meetings

thomasdemoner commented Nov 12, 2021 • edited Loading

18 November 2021 Agenda:

Extra Notes:

ExperimentsInHonesty commented Dec 16, 2021 • edited Loading

Prework

Roll Call

Recurring items:

New Action items

Notes:

ExperimentsInHonesty commented Dec 16, 2021 • edited Loading

Prework

Roll Call

Recurring items:

Update (i.e., how did it go?)

Task Items

Andan-Eddy commented Dec 30, 2021 • edited Loading

Andan-Eddy commented Jan 6, 2022 • edited by ExperimentsInHonesty Loading

Prework

Roll Call

Recurring items:

New Items

Notes from meeting

Task items

thomasdemoner commented Jan 13, 2022 • edited by ExperimentsInHonesty Loading

01/13/22 Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

ExperimentsInHonesty commented Jan 20, 2022 • edited by thomasdemoner Loading

2022-01-20 Agenda and Notes

Prework

Roll Call

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

amejiamesinas commented Sep 8, 2023 • edited by ExperimentsInHonesty Loading

[2023.09.08] Agenda and Notes

Roll Call

New Meeting Items:

FYI

Notes from Meeting

Items for next meeting agenda

ExperimentsInHonesty commented Sep 8, 2023 • edited Loading

amejiamesinas commented Sep 11, 2023

luca-navarrete commented Sep 20, 2023

amejiamesinas commented Sep 20, 2023 • edited Loading

[2023.09.22] Agenda and Notes

Roll Call

New Meeting Items:

FYI

Notes from Meeting

Items for next meeting agenda

amejiamesinas commented Oct 4, 2023 • edited by lmitch10 Loading

[2023.10.06] Agenda and Notes

Roll Call

New Meeting Items:

FYI

Notes from Meeting

Items for next meeting agenda

amejiamesinas commented Oct 25, 2023 • edited Loading

[2023.10.25] Agenda and Notes

Roll Call

New Meeting Items:

FYI

Notes from Meeting

Items for next meeting agenda

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