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Add co-chair role
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Add meeting guidelines, graphic

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zacharysarah committed May 16, 2019
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77 changes: 76 additions & 1 deletion content/en/docs/contribute/advanced.md
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Expand Up @@ -151,5 +151,80 @@ When they submit their membership application, reply to the application with a
"+1" and include details about why you think the applicant is a good fit for
membership in the Kubernetes organization.

{{% /capture %}}
## Serve as a SIG Co-chair

SIG Docs [approvers](/docs/contribute/participating/#approvers) can serve a term as a co-chair of SIG Docs.

### Prerequisites

Approvers must meet the following requirements to be a co-chair:

- Have been a SIG Docs approver for at least 6 months
- Have [led a Kubernetes docs release][coordinate-docs-for-a-kubernetes-release] or shadowed two releases
- Understand SIG Docs workflows and tooling: git, Hugo, localization, blog subproject
- Understand how other Kubernetes SIGs and repositories affect the SIG Docs workflow, including: [teams in k/org](https://github.com/kubernetes/org/blob/master/config/kubernetes/sig-docs/teams.yaml), [process in k/community](https://github.com/kubernetes/community/tree/master/sig-docs), plugins in [k/test-infra](https://github.com/kubernetes/test-infra/), and the role of [SIG Architecture](https://github.com/kubernetes/community/tree/master/sig-architecture).
- Commit at least 5 hours per week (and often more) to the role for a minimum of 6 months

### Responsibilities

The role of co-chair is primarily one of service: co-chairs handle process and policy, schedule and run meetings, schedule PR wranglers, and generally do the things that no one else wants to do in order to build contributor capacity.

Responsibilities include:

- Keep SIG Docs focused on maximizing developer happiness through excellent documentation
- Exemplify the [community code of conduct](https://github.com/cncf/foundation/blob/master/code-of-conduct.md) and hold SIG members accountable to it
- Learn and set best practices for the SIG by updating contribution guidelines
- Schedule and run SIG meetings: weekly status updates, quarterly retro/planning sessions, and others as needed
- Schedule and run doc sprints at KubeCon events and other conferences
- - Recruit for and advocate on behalf of SIG Docs with the CNCF and its platinum partners, including Google, Oracle, Azure, IBM, and Huawei
- Keep the SIG running smoothly

### Running effective meetings

To schedule and run effective meetings, these guidelines show what to do, how to do it, and why.

**Uphold the [community code of conduct](https://github.com/cncf/foundation/blob/master/code-of-conduct.md)**:

- Hold respectful, inclusive discussions with respectful, inclusive language.

**Set a clear agenda**:

- Set a clear agenda of topics
- Publish the agenda in advance

For weekly meetings, copypaste the previous week's notes into the "Past meetings" section of the notes

**Collaborate on accurate notes**:

- Record the meeting's discussion
- Consider delegating the role of note-taker

**Assign action items clearly and accurately**:

- Record the action item, who is assigned to it, and the expected completion date

**Moderate as needed**:

- If discussion strays from the agenda, refocus participants on the current topic
- Make room for different discussion styles while keeping the discussion focused and honoring folks' time

**Honor folks' time**:

- Begin and end meetings punctually

**Use Zoom effectively**:

- Familiarize yourself with [Zoom guidelines for Kubernetes](https://github.com/kubernetes/community/blob/master/communication/zoom-guidelines.md)
- Claim the host role when you log in by entering the host key

<img src="/images/docs/contribute/claim-host.png" width="75%" alt="Claiming the host role in Zoom" />

### Recording meetings on Zoom

When you’re ready to start the recording, click Record to Cloud.

When you’re ready to stop recording, click Stop.

The video uploads automatically to YouTube.

{{% /capture %}}
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