TWE: UX Research Meeting Agenda

[Rabia2219]

Overview

This issue tracks the agenda and MoMs for the UX meetings for the Internship Project

Action Items

• Add topics to discuss as agenda in comments
• Update comment with progress made during meeting
• Tag appropriate team members
• Get feedback before next meeting

Past Agendas

• 2024
  • January: 01-09, 01-16, 01-23, 01-30
  • February: 02-13, 02-20, 02-27
  • March: 03-12, 03-19, 03-26
  • April: 04-09, 04-16, 04-23, 04-30
  • May: 05-14, 05-21, 05-28
  • June: 06-11, 06-18, 06-25
  • July: Break
  • August: 08-13, 08-20, 08-27
  • September: 09-10, 09-17, 09-24
  • October: 10-08, 10-15, 10-22, 10-29
  • November: 11-12, [11-19], [11-26]
• 2023
  • January: 01-10, 01-17, 01-24, 01-31
  • February: 02-14, 02-21, 02-28
  • March: 03-14, 03-21, 03-28
  • April: 04-11, 04-18, 04-25
  • May: 05-09, 05-16, 05-23, 05-30
  • June: 06-13, 06-20, 06-27
  • July: 07-11, 07-18, 07-25
  • August: 08-08, 08-15, 08-22
  • September: 09-12, 09-19, 09-26
  • October: 10-10, 10-17, 10-24, 10-31
  • November: 11-14, 11-21, 11-28
• 2022
  • August: 08-30 08-23
  • September: 09-27 09-20 09-13 09-06
  • October: 10-25 10-18 10-11
  • November: 11-29 11-22 11-15 11-08
• 2021
  12-14

Templates

Slack Announcement

📣 UX Research Team Meeting Today @ 3PM
📝Agenda found here.
✅ Please see the "Prework" section to update your issues.

## [DATE] Research Meeting Agenda 

### Prework
- [ ] If you have questions, add them to a comment in this issue: https://github.com/hackforla/internship/issues/59
- [ ] Review your issues and update issues with the [update template](https://github.com/hackforla/internship/wiki/How-to-give-updates-on-your-issues).
- [ ] If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

### Recurring Action Items
- [ ]  Accountability and Support Check.
  - [ ]  Review assignments for each Research & Analysis team member (starting with those present)
     - [ ] [Angela](https://github.com/hackforla/internship/issues/assigned/adarosh)
     - [ ] [Ying](https://github.com/hackforla/internship/issues/assigned/pandanista)
     - [ ] [Jinyan](https://github.com/hackforla/internship/issues/assigned/jinyan0425)
     - [ ] [Mehdi](https://github.com/hackforla/internship/issues/assigned/mh-faraji)

### New agenda items

### FYIs

### Notes from meeting
- 

### Post Work
- 

Resources/Instructions

• How to Create Custom GitHub Link to Prioritized Backlog

[Rabia2219]

@Rabia2219 here's the recording. for 2nd Nov 2021.

Also @priyatalwar can you make a separate folder for UXR recordings on Tuesday, and organize the resources I uploaded? I could not find the folder.

I made a Meeting Recordings folder...we can keep track by having a naming convention like: TuedayNov2nd which I did for the meeting mentioned above...

[Rabia2219]

@sniux @tonydo95

I've made a template for you to add your discussion items for the Tuesday and Thursday meetings and also one for the updates after the meetings. You can copy and paste these each week, change the date and add your discussion items and then the updates.

[Rabia2219]

@sniux @tonydo95 please provide an update with what was discussed and what was assigned (action items) to each of you...thank you

[snigbehara]

Research Meeting Agenda 2021-11-16

Items for agenda

• Review if we have had a response to this posting Recruit a UX Research Lead #82
• Discuss how personas need to be updated by focusing on the incoming interns as the key demographic
• Create different use cases for personas

Tin's update

• Edit the Productivity results for engineering and ui/ux table and wait for Bonnie to add more skills to table and assign the task to me on GitHub (Tin)

Agenda assigned to @sniux

• Complete user personas

@Rabia2219 sorry for the delay and I could not find any template.

[Rabia2219]

@sniux the templates are in the comments above...
Meeting Agenda Template
Update Template

[pandanista]

2024-06-25 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

• Issue updates

FYIs

• Summer break in July

Notes from meeting

• RP019 wiki structure
  • No need to set up anything since RP019 is already created;
  • the assignee needs to read the roadmap doc and cross reference with the wiki page;
  • the assignee needs to check the hyperlinks on wiki page to see if it directs to the correct document or folder.
• RQA checklist needs more clarification on the purpose of the issue
  • The checklist will be repurposed to set up a new issue for the next step-data analysis.
  • So we don't need super detailed info, nor do we need research plan and data collection step since they were completed already.
  • Will only focus on how to use RQA to do qualitative data analysis
• Wiki template has been updated.
  • The lead will review and provide feedback
• Intern 006's de-identification and cleaning up is done.
  • No blockers for the issue, and it just needs to be reviewed.
• RP012 PII:
  • Identify and flag any PII content in the RP012's folder
  • Demoed how to edit the GitHub issues and how to create a hyperlink
  • Informed the UXRs need to learn basic markdown language to get more familiar with the GitHub usage.
• RP002 PII is finished, and needs review.

Post Work

[pandanista]

2024-08-13 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

FYIs

• Jinran Xiang is transitioning into co-lead role.

Notes from meeting

-Issue updates
- #611: The issue looks good to be tested. Discussed if we have any research plan that needs updating. Will discuss more with Product at the all team meeting.
- #577: YO will review and propose solutions to move or/and de-identify the PII found in RP012's folder.
- YO will assign a new issue to NF tow work on while reviewing RP012's PII issue.

Post Work

• Onboard Jinran as a co-lead
• Assign a new issue to Nate

[pandanista]

2024-08-20 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Sandy
    • Katya
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

FYIs

Notes from meeting

• PII issue update
• RP017 update: Data analysis is based on an unstructured interview, and there wasn't an interview guide. Some questions were not probed for the intern to provide deeper thoughts or extensive feedback.

Post Work

• Offboard Katya

[pandanista]

2024-08-27 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Salome
    • Munti
    • Nate

New agenda items

• Issue update

FYIs

Notes from meeting

• Template testing and template making status
• RQA checklist has been turned into a new issue for data analysis.
  • The template for RQA might be several steps, and we need to strike a balance between being specific and universal
  • Ying will start the template for RQA data analysis, and have Jinyan or other team member test the template

Post Work

• RQA template drafting

[pandanista]

2024-09-10 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate

New agenda items

• Issue updates

FYIs

Notes from meeting

• RP017's data analysis is ongoing, and there might be some questions for Product team soon
• RP001 will be using RQA
  • RQA is a multi stage process, so we will create a series of templates for the RQA
  • Stage 1 of RQA template is drafted and in testing stage

Post Work

• Offboard Salome

[pandanista]

2024-09-17 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Josh
    • Anam

New agenda items

• Onboard new members
• Issue updates

FYIs

Notes from meeting

• Two new members, Josh and Anam, join the UXR team
• Onboard and intro to TWE and GitHub
• Template testing on RQA is ongoing
  • YO: peer review on RQA domains
  • JY: RQA domain creation is done, and testing template is working well so far

Post Work

• Finish onboarding
• Finish offboarding Salome
• Assign PII issues

[pandanista]

2024-09-24 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh

New agenda items

• Issue updates
• Template deployment TWE: Create Template Issue: Create or update research roadmap details  #450

FYIs

Notes from meeting

• RP017's data analysis:
  • Quotes discussion: Quotes can be annotated
• RQA step 1
  • step 1 template is ongoing, and will merge the second half from JX's.
  • After merging the templates, YO will test on it.

Post Work

[pandanista]

2024-10-08 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi

New agenda items

• Issue updates
• Onboard Mehdi

FYIs

Notes from meeting

• Onboard new member:
  • Demo and intro to TWE project and the research team status
  • Demo on the research repository on GitHub
  • Demo on the workflow
• Assign Mehdi a new issue to work on
• Updated RP017's inconsistent intern numbers on the dashboard vs the roster with product at the aLL team meeting last week
• Angela is taking a 2 week break to recharge, and she is still working on data analysis of RP017

Post Work

• Finish onboarding Mehdi

[pandanista]

2024-10-15 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi

New agenda items

FYIs

Notes from meeting

• Issue updates
  • Transcription softwares are compared, and the top choices are otter.ai and turboscribe.ai
  • We need to compile a list of interview sessions that we need to transcribe based on the number of interview sessions and the interview minutes so we can make a more informed decision

Post Work

[pandanista]

2024-10-22 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Nate
    • Anam
    • Josh
    • Mehdi
    • Elle

New agenda items

• Issue updates
• Onboard new member

FYIs

Notes from meeting

• Transcription software update
  • TurboScribe and Otter are still the top two choices
• Templates testing
  • The set up template: test is done, didn't run into any issues
  • Transcribe template: test issues are created, and tests will be done this week
    • Decided to compare Otter and TurboScribe using existing interview recording so we can compare the transcript quality
• Onboarding issues:
  • The new team member wasn't add to HfLA org on GitHub
  • The onboarding is only half way done:
    • Added to meeting calendars on Google Calendar
    • Added to Google drive

Post Work

• Finish onboarding Elle after the HfLA GitHub issue gets resolved

[pandanista]

2024-10-29 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mehdi
    • Elle

New agenda items

• Issue updates

FYIs

• December break
• No meeting first week of each month

Notes from meeting

• Template testing and updates
  • Will revise the set up and the transcribe templates
    • Adding the renaming steps back to set up phase instead of the transcribing phase
  • UXR lead will deploy the revised templates so team members can set up new issues for the set up and transcribe issues
• A few PII issues need to be wrapped up

Post Work

• Offboard Elle Thomas as she wants to focus on design and onboarded Expunge's UI/UX design team

[pandanista]

2024-11-12 Research Meeting Agenda

Prework

• If you have questions, add them to a comment in this issue: Get your Team Questions Answered here #59
• Review your issues and update issues with the update template.
• If you want to discuss something specific to our team, add items to this agenda under "New agenda items"

Recurring Action Items

• Accountability and Support Check.
  • Review assignments for each Research & Analysis team member (starting with those present)
    • Angela
    • Ying
    • Jinyan
    • Mehdi

New agenda items

FYIs

• Dec break
• Jinyan is back from traveling

Notes from meeting

• Transcribing is the next important goal
  • We need to set up transcribing issues for each participant in each research plan
    • Ying will create new issues as example for others to set up new issues
  • Need to figure out a timeline
    • Seems plausible for November
• RP023's renaming
  • Mehdi will check both the interviewees and interviewers to see if they match with anyone in RP006 and RP012.
• RP017's data analysis
  • Angela will inform Ying when she will feel ready for taking on the issue again
• RQA template
  • Jinran will work on the RQA analysis template
• Uploading form issue surfaced by Bonnie
  • Ying will look for the form and figure out a solution

Post Work