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doc: charter the Release working group #223

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doc: charter the Release working group #223

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mhdawson
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@mhdawson mhdawson commented Jun 1, 2017

In the last LTS meeting we discussed chartering the LTS workgroup as a merger of the current LTS and Release teams.

This is a first cut at the governance doc for that.

If it move forward, I'll take content from the mandate section in the README.md to add to https://github.com/nodejs/CTC/blob/master/WORKING_GROUPS.md

Needs input from the members of the release team who are not part of the LTS group as this may be the first time the concept has been been suggested to them.

part 1 - governance and docs for repo
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mhdawson commented Jun 1, 2017

@nodejs/LTS and @cjihrig, @evanlucas, @italoacasas.

@mhdawson mhdawson self-assigned this Jun 1, 2017
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mhdawson commented Jun 1, 2017

One more comment, we may want to rename the repo from LTS to Release and LTS but we can decide on that after we reach consensus that chartering in this form is the way to go.

GOVERNANCE.md Outdated
@@ -0,0 +1,125 @@
# Release and LTS Working Group

The nodejs Release and LTS project is governed by a Working Group (WG) that
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Node.js

GOVERNANCE.md Outdated

## Collaborators

The benchmarking GitHub repository is maintained by the WG and additional
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benchmarking?

GOVERNANCE.md Outdated
Contribution policy
GitHub repository hosting
Conduct guidelines
Maintaining the list of additional Collaborators
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Should these be a list?

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Not sure this list makes sense in the context of this WG.

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@nodejs/lts

GOVERNANCE.md Outdated

## WG Meetings

The WG meets weekly on a Google Hangout On Air. A designated moderator
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I believe the current meeting frequency, at least for the LTS WG, is once every three weeks. I'm not sure about the Release team specifically.

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the release team does not meet at all.

GOVERNANCE.md Outdated
## WG Meetings

The WG meets weekly on a Google Hangout On Air. A designated moderator
approved by the WG runs the meeting. Each meeting should be
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Is there a process for deciding the moderator?

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we would need to define one

README.md Outdated
@@ -1,6 +1,6 @@
# Node.js Long-term Support Working Group
# Node.js Release and Long-term Support Working Group
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It feels like maintaining the LTS releases really falls under the greater umbrella of maintaining releases in general, so the WG could just be called Release WG.

README.md Outdated

# LTS schedule<sup>1</sup>
## LTS schedule<sup>1</sup>
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Since this table contains non-LTS releases, though not fully documented, how about Release Schedule?

Or perhaps at this point a general Release table would be in order since this WG would now be responsible for all releases?

jasnell
jasnell previously requested changes Jun 2, 2017
GOVERNANCE.md Outdated
# Release and LTS Working Group

The nodejs Release and LTS project is governed by a Working Group (WG) that
is responsible for high-level guidance of the project.
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The Node.js Release and Support Working Group maintains oversight over the
Node.js Release and Long Term Support Teams, and manages the release and long
term support schedule and policies for all Node.js releases.

The Release and LTS stuff is not a "project"

GOVERNANCE.md Outdated
Contribution policy
GitHub repository hosting
Conduct guidelines
Maintaining the list of additional Collaborators
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Not sure this list makes sense in the context of this WG.

README.md Outdated
# LTS Plan
## Mandate

The Release and LTS working group's purpose is:
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The WG should be made up of two distinct teams: The Release Team and the LTS/Backporting Team. Everything here should be cast in terms of splitting the responsibilities of the WG between those two teams

GOVERNANCE.md Outdated

## WG Meetings

The WG meets weekly on a Google Hangout On Air. A designated moderator
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There's never been a reason for the Release team to have a meeting and it's not clear there would need to be a reason after forming this WG. We should factor that in. We don't want to force process where none is needed.

README.md Outdated
@@ -26,7 +26,42 @@
The LTS Schedule is available also as a [JSON][] file or [ICal][]. There is
also a live [Google Calendar][] that may be subscribed to.
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This section doesn't really seem necessary here

README.md Outdated

* Release team
* LTS team
* Backporting team
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The LTS team and Backporting team do not really need to be separate entities

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I'm not sure I 100% agree with this. The backporting team has been trained on how to backport and has specific permissions. Not everyone who is part of the LTS working group has that

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Currently the LTS responsibilities fall into two categories:

  1. Determining the LTS release schedule
  2. Deciding what goes into the LTS releases

The backporting team handles item 2. Both the release team and backporting teams can share responsibility for 1, meaning that we really only need two teams: backporting and release, who work together on the schedule.

README.md Outdated
collaborators from any of the Node.js working groups.


## LTS Plan
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The LTS plan should be a separate document that is not part of the charter. That way the WG can change it when it needs without having to modify the charter.

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this is the README.md for the repo. The charter the smaller section that defines its purpose and scope. Once that's agreed it will go into the doc in the CTC defining the WG's scope. We can chose to move the LTS plan out of the README.md for the repo but I don't think thats tied to chartering the WG.

README.md Outdated

* Colin Ihrig [@cjhrig](https://github.com/cjihrig)
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I would split these into distinct lists, even if there is overlap

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jasnell commented Jun 5, 2017

FYI: We should make sure that this PR and nodejs/CTC#122 stay in sync.

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mhdawson commented Jun 6, 2017

I'm sure it will need more changes/editing but first cut to update to reflect discussion from last LTS meeting.
@nodejs/lts @nodejs/release

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mhdawson commented Jun 6, 2017

I just got home and checked my notes and seems that the what I called the release team to match the WG name should have been the lts team

+* Release team -> LTS team

+The LTS team manages the process/content of releases.

I'll fix that up tomorrow

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mhdawson commented Jun 7, 2017

pushed commit to fix up team names.

@mhdawson mhdawson changed the title doc: charter the Release and LTS working group doc: charter the Release working group Jun 7, 2017
README.md Outdated
* Sam Roberts [@sam-github](https://github.com/sam-github)

Github team for LTS: https://github.com/orgs/nodejs/teams/lts
### Releasers team

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This seems to be missing Colin and myself? Not sure if that is intended or not?

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Nope. My apologies, will fix up in next pass through. I messed that up willing splitting up the teams.

README.md Outdated
* Gibson Fahnestock [@gibfahn](https://github.com/gibfahn)
* James M Snell [@jasnell](https://github.com/jasnell)
* Jeremiah Senkpiel [@Fishrock123](https://github.com/Fishrock123)
* James M Snell [@jasnell](https://github.com/jasnell)

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was the extra whitespace meant to be added?

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Would we rename the repository if this were to land?

README.md Outdated
* James M Snell [@jasnell](https://github.com/jasnell)
* Jeremiah Senkpiel [@Fishrock123](https://github.com/Fishrock123)
* James M Snell [@jasnell](https://github.com/jasnell)
* Jeremiah Senkpiel [@Fishrock123](https://github.com/Fishrock123)

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This line appears to have extra whitespace as well

README.md Outdated
build and sign releases. **Additions to the releasers team must be approved
by the CTC.**

The Long Terms Support (LTS) team manages the process/content of LTS releases

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s/Long Terms/Long-term/ ?

There also appears to be a few double whitespaces in this sentence.

@@ -23,10 +23,44 @@

<p><img src="schedule.png" alt="LTS Schedule"/></p>

The LTS Schedule is available also as a [JSON][] file or [ICal][]. There is
The Release schedule is available also as a [JSON][] file or [ICal][]. There is

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Does this mean that Current releases will have to follow a schedule as well?

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I don't think we intended to enforce a schedule for Current releases, although there was some discussion in the LTS meeting that something like a 2 week interval might make sense.

GOVERNANCE.md Outdated

* Release process and tools.
* Content for all releases.
* Schedule for all release.

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s/release/releases/

The WG has final authority over Releases including:

* Release process and tools.
* Content for all releases.

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Just to clarify, does this mean that even if the CTC were to vote on landing something in a release, this WG could override that?

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I believe that using the standard delegation of responsibility from the CTC to the WG that is correct. As a final measure the CTC could dissolve the WG in order to take back responsibility if the WG is not acting in accordance with the CTC's vision.

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Yep, generally we've always operated on the model that the person actually doing the release has the final say about what is included in the release. The CTC may decide to include something, but if the releaser finds an issue that would block the release, they should have the freedom to omit it until the issue is resolved.

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This puts the Release Working Group above the CTC. If it is the Release WG that can decide what composes a release, they can decide (autonomously) to pull a semver-major commit they do not agree with from a semver-major release. In similar fashion, they can decide to put something in that is not present in nodejs/node.

All of this is very hypothetical, but hypothetical things happened before so I would like to avoid conflicts before they happen.

I do agree that the current model is the right model and they should be able to omit things, but this sentence is too broad.

How about:

Content for all releases, according to the contributions in nodejs/node and semver levels.

I hope it clarifies what I mean.

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@mcollina that is the explicit intention, and true of all WGs (as I understand it). See @mhdawson 's comment at #223 (comment). The CTC delegates to the Release WG on the matter of what goes in releases. If its unhappy about what the WG does, it has power to dissolve the WG. If CTC members have strong feelings about what the Release WG should do... they should join the WG. In your example, if a commit is pulled because the WG doesn't agree with its content (as opposed to it not passing CI, not backporting clean, or some other reason involving the release process), the WG would be overstepping its bounds, and I assume the CTC would dissolve it.

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Agreed on dissolving. However if we consider other WGs, this WG will have the responsibility to what is Node in the hand of our users, this is very different to most of the other WGs.

... the WG would be overstepping its bounds ...

Yes, exactly. I'm just pointing it out that those bounds are not written here. It might not be on this point, but a generic mention to them would be welcomed, maybe at the top.

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Again, my understanding (but I can be wrong on this) is that it is the same as most WGs. Streams has final authority about what goes into readable_stream, for example. You've never done anything objectionable, so there has never been conflict, and no one expects there to be, but its the streams WG who decides on what happens with streams. Maybe the WG charters need to change to saying that anything they decide can be overruled by a vote of CTC without dissolving the WG?

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I think that is already part of how things are set up if there is a conflict, now that I think about it. Good to know, thanks.

I am extra careful here, because this is the most critical activity of the Node.js process.

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Agreed with the caution.

GOVERNANCE.md Outdated
during the weekly WG meeting.

**Note**: If you make a significant contribution and are not considered for
commit-access log an issue or contact a WG member directly and it will

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missing comma after commit-access?

GOVERNANCE.md Outdated

Members of the `releasers` sub-team are not required to attend
the WG meetings and maintain their WG membership simply by
participating in the release process.

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Is there a set time period for which a releaser must actively cut releases? If so, we should probably clarify that?

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Added 'at least once a year' as a starting point for people to agree or suggest some alternative.

README.md Outdated
* James M Snell [@jasnell](https://github.com/jasnell) (release team)
* Myles Borins [@MylesBorins](https://github.com/MylesBorins) (release team)
* Gibson Fahnestock [@gibfahn](https://github.com/gibfahn)
* George Adams [George Adams](https://github.com/gdams)

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This section is mixed, some have the GitHub username, others have the name. I would probably make this consistent

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Do you means Myles, looks like his current github id is MylesBorrins.

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I meant that starting with George, all of the CITGM members have their name as the link, not their GitHub username. So, this line specifically should probably be * George Adams [@gdams](https://github.com/gdams) and the ones below should follow that same format.

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mhdawson commented Jun 7, 2017

Pushed change to address latest comment.

README.md Outdated
* Colin Ihrig [@cjhrig](https://github.com/cjihrig)
* Evan Lucas [@evanlucas](https://github.com/evanlucas)
* Italo A. Casas [@italoacasas](https://github.com/italoacasas)
* James M Snell [@jasnell](https://github.com/jasnell) (release team)
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(release team) has been left behind after breaking the list into teams.

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GOVERNANCE.md refers to the project README.md for both list of WG members and Collaborators but it's not clear with the current list of team members in the README.md whether they are WG members, Collaborators or both.

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Also since it looks like the CITGM team is being brought under this WG, cc @nodejs/citgm.

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Pushed commit to address all comments: @jasnell @MylesBorins @richardlau @hbetts @evanlucas

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seems fine overall, not sure I have much opinion beyond that atm

* Content for all releases.
* Schedule for all releases.
* Contribution policy for the Release repository.
* Conduct guidelines for the Working group.
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Not sure this is worth it? Seems to be easier to have conduct just CTC guided?

GOVERNANCE.md Outdated
Collaborators who are added by the WG on an ongoing basis.

Individuals making significant and valuable contributions are made
Collaborators and given commit-access to the project. These individuals
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What is "the project" here?

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It is the LTS repo to be remained to the Release repo. I'll change from project to Release repository.

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Done

GOVERNANCE.md Outdated
during the WG meeting.

**Note**: If you make a significant contribution and are not considered for
commit access, log an issue or contact a WG member directly and it will
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I am not sure this is how the release group should work, was this copied verbatim from the core contribution policy?

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Seems like a similar problem that other WGs have—how do you define contributions and how should that be measured to determine membership? Many of them are just "you join enough meetings, hang around and offer to lend a hand where needed and you can join" (Build is a bit like this), or simply just "want to join? sure!". Have we solved this wording anywhere else in our WGs that we can reapply here because the core rules don't seem to apply.

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This related to the Release repo where issues/minutes/etc are captured not related to releases themselves so I think it still applies.

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We have the same wording in the benchmarking WG, the post-mortem WG, Intl, the now inactive test WG used similar wording.

Not a WG but one which is different is the community committee, which uses the participation rules. Basically get involved and once you meet the participation rules you will be added. The rules are:

In the case where an individual CC member -- within any three month period -- attends fewer than 25% of the regularly scheduled meetings, does not participate in CC discussions, and does not participate in CC votes, the member shall be automatically removed from the CC. The member may be invited to continue attending CC meetings as an observer.

In my opinion the existing wording is pretty generic in that "significant" can be determined by the WG and I don't think there have been problems with people asking to be added/getting refused.

So I'm open to a better suggestion if someone has one but I'm also fine with what we have already.

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@Trott does this need a formal vote ? I see sign off by 5 CTC members (counting myself) and no objections.

GOVERNANCE.md Outdated

## WG Meetings

The WG meets every 3 weeks on a Google Hangout On Air. One of the
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might be best to leave the specifics of the schedule out of the governance docs and make it "regularly" or "as the WG determines appropriate" so it doesn't have to be updated when the WG decides to make it less or more frequent.

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Makes sense to me, updated.

GOVERNANCE.md Outdated
during the WG meeting.

**Note**: If you make a significant contribution and are not considered for
commit access, log an issue or contact a WG member directly and it will
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Seems like a similar problem that other WGs have—how do you define contributions and how should that be measured to determine membership? Many of them are just "you join enough meetings, hang around and offer to lend a hand where needed and you can join" (Build is a bit like this), or simply just "want to join? sure!". Have we solved this wording anywhere else in our WGs that we can reapply here because the core rules don't seem to apply.

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rvagg commented Aug 17, 2017

Sorry, I did make comments for review but didn't complete it to push them as requesting changes so I guess they didn't show up. The "making significant contributions" thing is a problem, not a blocker but my preference would be to sort out how one qualifies for membership in a WG such as this ASAP.

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To make sure they are seen: on the from of qualifications for WG membership:

We have the same wording in the benchmarking WG, the post-mortem WG, Intl, the now inactive test WG used similar wording.

Not a WG but one which is different is the community committee, which uses the participation rules. Basically get involved and once you meet the participation rules you will be added. The rules are:

In the case where an individual CC member -- within any three month period -- attends fewer than 25% of the regularly scheduled meetings, does not participate in CC discussions, and does not participate in CC votes, the member shall be automatically removed from the CC. The member may be invited to continue attending CC meetings as an observer.
In my opinion the existing wording is pretty generic in that "significant" can be determined by the WG and I don't think there have been problems with people asking to be added/getting refused.

So I'm open to a better suggestion if someone has one but I'm also fine with what we have already.

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Addressed comments minus new wording for qualifications for WG membership. I'd prefer if we handled that in a follow on PR.

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Trott commented Aug 17, 2017

@Trott does this need a formal vote ? I see sign off by 5 CTC members (counting myself) and no objections.

@mhdawson The TSC has a process for chartering workgroups but as far as I know the CTC does not have a documented process. (Correction welcome, of course.)

So this (IMO) should be treated like any other CTC decision: If CTC folks have approved, no one has objected, and a sufficient period of time has passed, then we're all good.

Since you did just push some changes 5 hours ago, it would probably be considerate to @-mention CTC and say something like "I've made some changes to address all outstanding nits. I think this is ready to land. PTAL. I'll land this after XX:XX UTC time on SuchAndSuchDay if there are no objections."

IMO we should avoid voting unless explicitly required by our governance docs and/or all other options have been exhausted. So I'm happy to see this pass through consensus and not have to go to a vote.

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Trott commented Aug 17, 2017

@mhdawson The TSC has a process for chartering workgroups but as far as I know the CTC does not have a documented process. (Correction welcome, of course.)

Looks like I'm kinda sorta wrong in that the main repo WORKING_GROUPS.md links to the TSC version saying the process is the same. But it doesn't require a vote explicitly either. So I think we're good.

If anyone disagrees and wants to make this a formal vote, I'll defer to that. But IMO we don't need to do that.

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@Trott thanks. I'll wait until tomorrow to see if @Fishrock123 or @rvagg have objections to landing before we close on the discussion about qualifications, otherwise I'll follow the suggestion you made for notification/warning.

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@nodejs/ctc "I've made some changes to address all outstanding nits. I think this is ready to land. PTAL. I'll land this after 12 EST on Tuesday Aug 22nd if there are no objections."

mhdawson added a commit that referenced this pull request Aug 24, 2017
part 1 - governance and docs for repo

PR-URL: #223
Fixes: #48
Reviewed-By: Sam Roberts <[email protected]>
Reviewed-By: Richard Lau <[email protected]>
Reviewed-By: MichaëZasso <[email protected]>
Reviewed-By: Gibson Fahnestock <[email protected]>
Reviewed-By: Myles Borins <[email protected]>
Reviewed-By: James M Snell <[email protected]>
Reviewed-By: Colin Ihrig <[email protected]>
Reviewed-By: Jeremiah Senkpiel <[email protected]>
Reviewed-By: Bartosz Sosnowski <[email protected]>
Reviewed-By: Rod Vagg <[email protected]>
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Landed as 9df8393

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Trott commented Aug 24, 2017

Don't forget to update the website Working Groups page as necessary! @nodejs/website

mhdawson added a commit to mhdawson/CTC that referenced this pull request Aug 24, 2017
Was recently chartered in as per
nodejs/Release#223
@Trott Trott removed the ctc-review label Aug 27, 2017
mhdawson added a commit to nodejs/CTC that referenced this pull request Aug 28, 2017
Was recently chartered in as per
nodejs/Release#223

PR-URL: #167
Reviewed-By: James M Snell <[email protected]>
Reviewed-By: Rich Trott <[email protected]>
Reviewed-By: Colin Ihrig <[email protected]>
ChALkeR pushed a commit to ChALkeR/LTS that referenced this pull request Jun 30, 2018
part 1 - governance and docs for repo

PR-URL: nodejs#223
Fixes: nodejs#48
Reviewed-By: Sam Roberts <[email protected]>
Reviewed-By: Richard Lau <[email protected]>
Reviewed-By: MichaëZasso <[email protected]>
Reviewed-By: Gibson Fahnestock <[email protected]>
Reviewed-By: Myles Borins <[email protected]>
Reviewed-By: James M Snell <[email protected]>
Reviewed-By: Colin Ihrig <[email protected]>
Reviewed-By: Jeremiah Senkpiel <[email protected]>
Reviewed-By: Bartosz Sosnowski <[email protected]>
Reviewed-By: Rod Vagg <[email protected]>
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